Choosing the Right Venue: A Handy Checklist for Organisers
Choosing the right venue for a meeting or conference can be tricky, especially when you want the best value for money and the right environment for your event. We have drawn on over 20 years of experience to put together this handy checklist. Organisers can use it to compare options and choose a venue that meets their needs.
✅ Location & Accessibility
- Is the venue easy to find?
- Is it accessible for people with mobility needs?
- Are public transport links available?
✅ Room Size & Layout
- Can the room comfortably accommodate your attendees?
- Are different room layouts available (boardroom, theatre, classroom, cabaret)?
- Is there space for breakout discussions or networking?
✅ Technology & Connectivity
- Does the venue provide Wi-Fi?
- Are presentation screens, projectors, or TVs available?
- Are HDMI and other connection options provided?
- Is on-site technical support available if needed?
✅ Facilities & Amenities
- Are refreshments available?
- Are there kitchen or catering facilities?
- Are toilets located nearby?
✅ Flexibility
- Can the room be booked by the hour, half-day, or full day?
- Are there options for recurring bookings?
- Can attendee numbers be adjusted closer to the event date?
✅ Cost & Value
- Does the price include Wi-Fi and presentation equipment?
- Are there any hidden charges?
- What cancellation terms apply?
- Does the venue offer discounts for regular bookings?
✅ Atmosphere & Professionalism
- Does the environment create the right impression for your guests?
- Is the venue suitable for your meeting objectives?
- Is the reception team welcoming and helpful?
✅ Support Services
- Is there an on-site contact on the day?
- Can the venue assist with catering arrangements?
- Are printing or business support services available if required?
Quick Final Check
Before booking, ask yourself:
☐ Does this venue fit my budget?
☐ Is it easy for attendees to reach?
☐ Does it have the technology I need?
☐ Will it create a positive experience for attendees?
☐ Does it offer good value for money?
Find the Right Room for Your Event – Talk to us today!
Lambourne House has a variety of rooms available; please contact us today to discuss your requirements and get support with selecting the right room for your event.